Automatic Cost & Pricing

Overview

How to access

1. Go to Price Book (/pricebook).
2. Open an item with linked components → Edit.
3. Review Inventory Components and the Pricing section on the same form.

What you can do today

• Component cost (default) — Sum each linked part’s (quantity × unit cost). Unit cost uses the component override or the inventory item’s cost.
• Kit cost — Enter one flat bundled cost instead of summing components when Use kit cost is on.
• Unit price — Typically cost × (1 + markup ÷ 100) when component-based pricing is active.
• Category markup defaults — Pre-fill markup for new items in a category.
• Good / Better / Best — Tiered estimate options under Settings → General Settings (separate from cost math).
• Bulk price updates — Change markup or prices across many items via Bulk Price Book Updates.

Prerequisites

• Price book item has inventory components (for roll-up) or a defined kit cost.
• Inventory costs are reasonably current (updated when POs are received).
• Understand whether you price from component sum or kit cost before editing high-volume SKUs.

Step-by-step

Review pricing on an item with components

1. Price Book → open item → Edit.
2. Inventory Components — confirm parts, quantities, and extended cost.
3. Pricing — confirm cost (component roll-up or kit cost), markup %, and unit price.
4. Save.

Switch to kit cost

1. On the Pricing tab, enable Use kit cost.
2. Enter Kit cost (labor + materials combined, or vendor kit price).
3. Save. Component roll-up will not overwrite kit cost while kit mode is selected.

After receiving inventory

1. Receive the PO under Inventory → Purchase Orders.
2. Reopen high-volume price book bundles and confirm margin still looks right.
3. Use Bulk Edit if you need a markup pass across a category.

Current limitations

• Cost roll-up uses your inventory and price book data, not live big-box or distributor API pricing.
• Receiving a PO does not automatically rewrite every linked price book unit price—review or bulk-edit as needed.
• Bulk apply sets pricing fields directly with no auto-recalculation from markup in that flow; the per-item editor still recalculates when you change cost/markup there.
• Discount line items auto-set non-taxable; mixed tax scenarios on bundles need manual review.

Roadmap

• Optional auto-refresh prompts when component inventory costs change materially.
• Bulk edit modes that recalculate unit price from markup after cost changes.
• Margin alerts on price book list when rolled cost exceeds sell price.

Related features

• Price Book Components
• Bulk Price Book Updates
• Purchase Orders & Receiving
• Category Attributes